Site Management
Keep every job site organised, compliant, and running smoothly from one central platform. Aeflow Site Management gives you the tools to manage site access, documentation, safety requirements, and on-site activity across all of your active sites, whether you are managing one location or dozens at once.
Why Site Management Matters
Construction and field service businesses operate across multiple sites simultaneously, each with their own requirements, personnel, documentation, and compliance obligations. Without a structured system, critical information gets scattered across emails, paper files, and spreadsheets. Aeflow Site Management brings all of that together in one place so your team stays informed, your sites stay compliant, and nothing gets missed.
Key Benefits
- Centralised site records - Store all site information, documents, and activity in one accessible location.
- Improved safety and compliance - Track inductions, safety certificates, and site-specific requirements for every worker on every site.
- Real-time site visibility - Know who is on site, what work is underway, and what has been completed without making phone calls.
- Reduced admin overhead - Automate site inductions, document collection, and sign-in processes to free up your team.
- Audit-ready records - Every site action is logged and stored, giving you a complete trail for compliance audits and incident investigations.
Site Management Features
Site Profiles
Create a dedicated profile for every site your business works on. Store the site address, client details, project information, key contacts, access instructions, and any site-specific notes in one place. Site profiles are accessible to your whole team so everyone has the information they need before arriving on site.
Site Access and Inductions
Control who is authorised to access each site. Manage site induction requirements and track which workers, employees, and subcontractors have completed the necessary inductions before starting work. Aeflow alerts you when an induction is incomplete or has expired so you can address it before it becomes a compliance issue.
Digital Sign-In and Sign-Out
Replace paper sign-in sheets with a digital site register. Workers can sign in and out of a site using their mobile device, creating a real-time record of everyone on site at any given time. This information is automatically logged against the site record and is available instantly from the office.
Site Documents and Drawings
Upload and manage all documents related to a site from within Aeflow. Store plans, drawings, specifications, permits, council approvals, and site instructions against the relevant site profile. The right people always have access to the latest version of every document without searching through shared drives or email threads.
Safety and Compliance Management
Track safety requirements for each site including safe work method statements, hazard registers, incident reports, and digital safety certificates. Aeflow helps you ensure every site meets its safety obligations and that documentation is in order before work begins and throughout the life of the project.
Site Notices and Communications
Issue site notices, toolbox talk records, and important updates to everyone assigned to a site directly from Aeflow. Keep a record of every communication sent and received so there is no confusion about what instructions were given and when.
Personnel and Subcontractor Tracking
See which employees and subcontractors are assigned to each site and track their activity, hours, and completed tasks. Combine this with timesheet data and digital dockets to get a complete picture of labour activity across all of your active sites without chasing anyone for updates.
Equipment and Asset Tracking
Record which equipment and assets are allocated to each site. Track delivery, usage, and return so you always know where your plant, tools, and equipment are and can account for them across multiple active projects.
Site Progress and Reporting
Monitor the progress of work at each site against the project schedule. Generate site reports that capture completed tasks, outstanding work, issues raised, and hours logged. Share progress reports with clients or internal stakeholders directly from Aeflow.
How Site Management Connects to Aeflow
Site Management is integrated across the Aeflow platform. Information captured at the site level feeds into the modules your office team relies on every day, keeping your records consistent and your business connected from the field to the office.
| Site Activity | Where it connects in Aeflow |
|---|---|
| Worker sign-ins and sign-outs | Timesheets and job costing |
| Induction and compliance records | Subcontractor management and digital safety certificates |
| Digital dockets completed on site | Job records and invoicing |
| Site documents and drawings | Project management and job records |
| Personnel assigned to site | Job scheduling and subcontractor management |
| Site progress updates | Project management and client communications |
Who Uses Site Management?
Aeflow Site Management is built for businesses that operate across one or more physical locations and need to coordinate people, documentation, and compliance requirements at each site. Typical users include:
- Construction and civil contracting companies
- Principal contractors managing multi-trade job sites
- Facilities management and maintenance businesses
- Project managers overseeing multiple active sites
- Safety officers and compliance managers
- Field service businesses with permanent or recurring site locations
Frequently Asked Questions
Can I manage multiple sites at the same time?
Yes. Aeflow Site Management is designed for businesses running multiple active sites simultaneously. Each site has its own profile, records, and activity log, and you can switch between sites or view across all of them from a single dashboard.
How does digital sign-in work for workers on site?
Workers sign in and out using Aeflow on their smartphone or tablet. The sign-in is recorded against the site in real time and is visible to your office team immediately. No paper sheets, no manual data entry, and no gaps in your site register.
Can subcontractors be tracked through Site Management?
Yes. Subcontractors are tracked the same way as your own employees within Aeflow Site Management. You can manage their inductions, monitor their site activity, and view their completed work alongside your direct workforce.
Does Aeflow Site Management support safety compliance?
Yes. Aeflow helps you track safe work method statements, hazard registers, induction records, and digital safety certificates for each site. You receive alerts when compliance items are due for renewal and can generate compliance reports at any time.
Can I store site plans and drawings in Aeflow?
Yes. You can upload and store all site documentation including plans, drawings, permits, and specifications against the relevant site profile. Workers and managers can access the latest documents from any device so everyone is always working from current information.
Manage Every Site with Confidence
From inductions and sign-ins to safety certificates and project progress, Aeflow Site Management gives your business the structure and visibility to run every site professionally. Book a demo to see how Aeflow can simplify site management for your business.