Digital Dockets
Replace paper-based job cards and printed dockets with digital ones your team can complete on any device, from any location. Aeflow Digital Dockets give your business real-time visibility into field activity while eliminating lost paperwork, data entry delays, and invoicing errors.
What is a Digital Docket?
A digital docket is an electronic record that captures the details of a job or task as it happens in the field. Instead of relying on handwritten job cards or printed forms, your team can record work details, materials used, hours worked, and client sign-offs directly on a phone or tablet the moment the job is done.
Every completed docket is instantly synced back to the office and linked to the relevant job, client, and project record in Aeflow, so your admin team always has accurate, up-to-date information without chasing paperwork.
Key Benefits of Digital Dockets
- No more lost or illegible paperwork - All dockets are stored digitally and are fully searchable.
- Real-time job visibility - See what is happening in the field as it happens, without waiting for end-of-day reports.
- Faster invoicing - Accurate field data flows directly into invoicing, cutting delays and reducing errors.
- On-site client sign-off - Clients can approve work and sign digitally before your team leaves the job site.
- One central record - Every docket is linked to the job, project, and client profile in one place.
Digital Docket Features
Customisable Docket Templates
Build docket templates that match your workflow. Add fields for labour, materials, equipment, notes, checklists, and more. Different job types can have their own tailored templates so your team always captures exactly what you need.
Mobile-Friendly Design
Field staff can complete dockets on any smartphone or tablet. Aeflow Digital Dockets work on iOS and Android, and support offline mode so your team can keep working even without an internet connection. Data syncs automatically once a connection is restored.
Digital Client Sign-Off
Capture a digital signature from the client directly on the docket before leaving the site. Signed dockets are stored against the job record as proof of completion and client approval.
Photo Attachments
Attach photos directly to a docket from the field. Use photos to record before-and-after conditions, document damage, capture proof of installation, or support compliance requirements.
Time and Materials Capture
Record exact hours worked and materials used on each docket. This data flows directly into timesheets, job costing, and invoicing so your records are always accurate and nothing gets missed.
Automatic Job Linking
Every docket is linked automatically to its job, project, and client record in Aeflow. There is no need to manually file or cross-reference paperwork as the system keeps everything connected.
Instant Sync to the Office
Once a docket is submitted in the field, it syncs to the office in real time. Your admin team can review, approve, and act on docket information immediately without waiting for the end of the day.
Full Audit Trail
Every docket is timestamped and permanently stored in Aeflow. This gives your business a clear, reliable record for dispute resolution, compliance audits, and performance reporting.
How Digital Dockets Connect to Aeflow
Digital Dockets are built into the Aeflow platform, which means the data your team captures in the field does not stay isolated. Completed dockets feed automatically into other areas of the system.
| Docket Data | Where it flows in Aeflow |
|---|---|
| Hours worked | Timesheets and job costing |
| Materials used | Invoicing and price list management |
| Job completion status | Job scheduling and project management |
| Client signature | Job record and invoicing |
| Photos and notes | Job record and site management |
Who Uses Digital Dockets?
Digital Dockets are used by any business that needs to record on-site work activity. Common users include:
- Trade and field service businesses
- Construction and civil contractors
- Building and facilities maintenance teams
- Subcontractors and labour-hire companies
- Inspection and compliance teams
Frequently Asked Questions
Can I use Digital Dockets without an internet connection?
Yes. Aeflow Digital Dockets support offline mode. Your team can complete and submit dockets in the field even without mobile data. The docket will sync to Aeflow automatically once a connection is available.
Can clients sign dockets on a mobile device?
Yes. Clients can sign directly on the screen of any smartphone or tablet using their finger or a stylus. The signature is captured and stored with the docket record.
Are Digital Dockets included in Aeflow?
Digital Dockets are part of the Aeflow platform. Contact the Aeflow team to find out which plan includes this feature and how to get started.
Get Started with Digital Dockets
Aeflow Digital Dockets help your business work faster, reduce admin time, and keep every job record accurate from the field to the office. Book a demo to see Digital Dockets in action, or speak with the Aeflow team about setting up templates for your business.