Invoicing Software for Enterprise Businesses
Send accurate invoices faster, get paid sooner, and keep your accounts in order with Aeflow's built-in invoicing tools. From a single job invoice to complex progress billing across a long-running project, Aeflow gives your business the flexibility and control it needs to bill professionally and on time.
Create and Send Invoices in Minutes
Aeflow removes the manual effort from invoicing. Because your jobs, quotes, and timesheets are all connected in the same platform, the information your invoice needs is already there. You review, approve, and send rather than building each invoice from scratch.
- Generate invoices directly from completed jobs, accepted quotes, or approved timesheets
- Line items, labour, and materials carry across automatically with no re-entry of data
- Apply tax rates, discounts, and adjustments before sending
- Send invoices by email directly from Aeflow with your branded invoice document attached
- Set up invoice templates for different job types to maintain consistency across your team
Bill Clients the Way Your Business Works
Not every job is billed the same way. Aeflow supports a range of invoicing methods so you can match your billing approach to the type of work you do and the agreements you have with each client.
- Invoice on job completion for straightforward one-off work
- Progress billing for long-running projects, with invoices raised at key milestones
- Deposit invoices to collect upfront payments before work begins
- Recurring invoices for ongoing service contracts and retainer arrangements
- Credit notes to handle adjustments, returns, or billing corrections
Get Paid Faster with Online Payments
Aeflow connects invoicing with online payments so clients can pay the moment they receive their invoice. Removing friction from the payment process means less time chasing and more cash moving into your business.
- Include a payment link directly in the invoice email so clients can pay instantly
- Accept credit card, debit card, and bank transfer payments online
- Payments are matched to invoices automatically when they are received
- Send automated payment reminders for invoices that are approaching or past their due date
- Give clients a professional payment experience that reflects well on your business
Stay on Top of What You Are Owed
Knowing the status of every invoice at any moment is essential for managing cash flow. Aeflow gives you a clear, real-time view of your accounts receivable so nothing is missed and nothing is left to sit unpaid for longer than it should.
- Dashboard view showing all invoices grouped by status: draft, sent, due, overdue, and paid
- Ageing reports to identify how long outstanding invoices have been unpaid
- Client-level invoice history so you can see everything billed and received for each account
- Automated reminders reduce the need for manual follow-up on overdue invoices
- Record partial payments and track the outstanding balance on each invoice
Connected to Accounting, Jobs, and Projects
Invoicing in Aeflow does not sit in a silo. Every invoice you raise flows through to your accounting records, your job costs, and your project financials, giving you a complete and accurate picture of your business finances without any double-handling.
- Invoices sync to your accounting module automatically when they are raised or paid
- Job profitability reports include invoiced revenue alongside actual costs
- Project invoicing tracks billed amounts against budgets in real time
- Subcontractor invoices can be received and reconciled within the same platform
- Supports integration with leading external accounting platforms for businesses that need it
Key Features at a Glance
| Feature | What it does |
|---|---|
| Job-to-Invoice Conversion | Generate an invoice directly from a completed job with line items, labour, and materials already populated |
| Progress Billing | Raise invoices at project milestones to manage cash flow on long-running work |
| Deposit Invoices | Collect upfront payments from clients before work begins to reduce financial risk |
| Recurring Invoices | Automate billing for service contracts, maintenance agreements, and retainer clients |
| Online Payment Links | Include a payment link in every invoice so clients can pay immediately by card or bank transfer |
| Automated Reminders | Send scheduled payment reminders for invoices that are due or overdue without manual follow-up |
| Accounts Receivable Dashboard | View all outstanding invoices, due dates, and payment status in one place |
| Credit Notes | Issue credit notes to handle billing adjustments or corrections against existing invoices |
| Partial Payments | Record part payments against an invoice and track the remaining balance automatically |
| Accounting Integration | Invoices and payments sync to your accounting records to keep your books accurate and up to date |
How Invoicing Works in Aeflow
- Complete the job and mark it as finished in Aeflow
- Generate the invoice from the job record with costs and line items pre-populated
- Review and adjust the invoice, adding any discounts, tax, or additional charges
- Send the invoice to the client by email with a payment link included
- Track the status of the invoice from your accounts receivable dashboard
- Receive payment online and have it matched to the invoice automatically
- Sync to accounting so your financial records are updated without any extra steps
Frequently Asked Questions
Can I generate an invoice directly from a completed job?
Yes. When a job is marked as complete in Aeflow, you can generate an invoice from the job record immediately. The line items, labour costs, and materials are already there, so you only need to review and send.
Does Aeflow support progress invoicing for large projects?
Yes. Aeflow supports progress billing, which lets you raise invoices at defined milestones throughout a project rather than waiting until all work is complete. This is essential for managing cash flow on long-running contracts.
Can clients pay invoices online?
Yes. Aeflow connects invoicing with online payments. Each invoice can include a payment link so clients can pay by credit card, debit card, or bank transfer without any back-and-forth. Payments are matched to invoices automatically when they arrive.
Can I send automatic reminders for unpaid invoices?
Yes. Aeflow can send automated payment reminders to clients when an invoice is approaching its due date or has become overdue. This reduces the amount of manual follow-up your team needs to do and helps keep your cash flow moving.
How does invoicing connect to accounting in Aeflow?
Invoices raised and payments received in Aeflow flow through to your accounting records automatically. This keeps your books accurate without requiring your team to enter the same information in multiple places.
Can I issue a credit note against an invoice?
Yes. If a billing correction or adjustment is needed, you can issue a credit note directly against the original invoice in Aeflow. The credit note is linked to the invoice and reflected in your accounting records.
Does Aeflow support recurring invoices for service contracts?
Yes. You can set up recurring invoices for clients on ongoing service contracts or retainer arrangements. Aeflow generates and sends these invoices automatically on your chosen schedule.
Invoice Smarter. Get Paid Faster. Stay in Control.
Aeflow's invoicing tools are built for enterprise businesses that need to bill accurately, collect payments efficiently, and keep their financial records in order. With everything connected from job completion through to accounting, Aeflow removes the gaps and delays that cost businesses time and money.
Book a demo today to see how Aeflow can improve the speed and accuracy of your invoicing process.