Online Payment Processing Software for Enterprise Businesses
Give your clients a fast, simple way to pay and get money into your business sooner. Aeflow's built-in online payment tools connect directly to your invoicing so you can collect payments by card or bank transfer without chasing, without delays, and without managing a separate payment system.
Make It Easy for Clients to Pay You
The easier it is for a client to pay, the faster they will. Aeflow includes a payment link in every invoice so clients can settle their account the moment they receive it, from any device, without needing to call your office or post a cheque.
- Payment links included automatically in every invoice email sent from Aeflow
- Clients can pay by credit card, debit card, or bank transfer
- Payments are processed securely through an encrypted payment gateway
- No account or login required for clients to complete a payment
- Mobile-friendly payment pages so clients can pay from any device
Reduce the Time Between Invoice and Payment
Slow payments hurt cash flow. Aeflow reduces the gap between sending an invoice and receiving the money by removing every unnecessary step from the payment process. Automated reminders keep overdue invoices moving without your team having to make a single phone call.
- Clients receive a payment link at the same time as the invoice
- Automated reminders are sent when payment is approaching or past its due date
- Reminder schedules can be customised to suit your business and your client relationships
- Clients can view and pay invoices at any time, including outside business hours
- Faster average payment times compared to traditional invoice and bank transfer workflows
Payments Match to Invoices Automatically
When a client pays through Aeflow, the payment is matched to the correct invoice without any manual reconciliation. Your accounts receivable is updated in real time and your accounting records stay accurate without anyone on your team having to lift a finger.
- Payments are automatically reconciled against the corresponding invoice
- Invoice status updates to paid the moment the transaction is confirmed
- Partial payments are recorded and the outstanding balance is updated automatically
- All payment activity is visible in your accounts receivable dashboard
- Payment records sync to your Aeflow accounting module with no manual entry required
Collect Deposits and Progress Payments
Online payments in Aeflow are not limited to final invoices. You can collect deposits before work begins, take progress payments at project milestones, and manage payment schedules for clients on longer contracts, all through the same platform.
- Send deposit invoices with payment links before work starts
- Raise and collect progress payments at defined project milestones
- Set up payment schedules for clients with staged or instalment arrangements
- All deposit and progress payments are tracked against the total contract value
- Outstanding balances are calculated automatically as payments are received
Secure, Reliable, and Built for Business
Your clients trust you with their payment details. Aeflow uses enterprise-grade payment infrastructure to ensure every transaction is processed securely and in compliance with current payment industry standards.
- Payments processed through a PCI-DSS compliant payment gateway
- Card data is never stored on Aeflow servers
- Encrypted connections protect every transaction end to end
- Fraud detection and payment verification built into the payment flow
- Full transaction history retained for audit and reconciliation purposes
Key Features at a Glance
| Feature | What it does |
|---|---|
| Invoice Payment Links | Every invoice sent from Aeflow includes a payment link so clients can pay instantly by card or bank transfer |
| Automated Payment Reminders | Scheduled reminders are sent to clients when invoices are due or overdue, reducing manual follow-up |
| Automatic Reconciliation | Payments are matched to invoices automatically and accounts receivable is updated in real time |
| Deposit Collection | Send deposit invoices with payment links before work begins to secure upfront payment |
| Progress Payments | Collect payments at project milestones and track amounts received against the total contract value |
| Partial Payment Tracking | Record part payments against any invoice and track the remaining balance automatically |
| Mobile Payment Pages | Clients can pay from any device at any time with no account or login needed |
| Accounting Sync | All payments sync to your Aeflow accounting module automatically with no manual entry |
| PCI-DSS Compliance | Payments are processed through a compliant, encrypted gateway with no card data stored in Aeflow |
| Transaction History | Full payment records are retained in Aeflow for audit, reporting, and reconciliation |
How Online Payments Work in Aeflow
- Raise an invoice from a completed job, project milestone, or recurring schedule
- Send the invoice to the client by email with a secure payment link included
- The client clicks the link and is taken to a branded, mobile-friendly payment page
- The client pays by credit card, debit card, or bank transfer in seconds
- The payment is confirmed and matched to the invoice automatically
- The invoice status updates to paid and your accounts receivable is adjusted in real time
- The payment syncs to your accounting records with no manual entry required
Frequently Asked Questions
What payment methods can my clients use?
Clients can pay by credit card, debit card, or bank transfer through the secure payment page linked in their invoice. No account or login is required, and the payment page works on any device including smartphones and tablets.
Do I need a separate payment system to use this feature?
No. Online payments are built directly into Aeflow. You do not need to set up or manage a separate payment gateway or payment platform. Everything is handled within Aeflow, from sending the invoice to recording the payment.
How are payments matched to invoices?
When a client pays through the Aeflow payment link, the payment is automatically matched to the correct invoice. Your accounts receivable dashboard and accounting records are updated instantly with no manual reconciliation needed.
Can I collect a deposit before work starts?
Yes. You can send a deposit invoice with an online payment link before any work begins. The deposit amount is tracked against the total contract value, and the outstanding balance is updated automatically when payment is received.
What happens if a client only pays part of an invoice?
Aeflow records partial payments against the invoice and calculates the remaining balance automatically. You can send a follow-up reminder for the outstanding amount and track its status from your accounts receivable dashboard.
Is it safe for clients to pay through Aeflow?
Yes. Payments are processed through a PCI-DSS compliant payment gateway with encrypted connections protecting every transaction. Card details are never stored on Aeflow servers, and fraud detection is built into the payment process.
Can I send automatic reminders for unpaid invoices?
Yes. Aeflow can send automated payment reminders on a schedule you define. Reminders can be triggered when an invoice is approaching its due date, on the due date itself, and at intervals after the due date if the invoice remains unpaid.
Stop Chasing Payments. Start Collecting Them.
Aeflow's online payment tools are designed to help enterprise businesses get paid faster, reduce accounts receivable workload, and keep their financial records accurate without extra administration. When invoicing and payments are connected in one platform, the whole billing process becomes faster, simpler, and more reliable.
Book a demo today to see how Aeflow can transform the way your business collects payments.