Accounting

Keep your finances accurate, up to date, and under control without switching between systems. Aeflow Accounting connects your business operations directly to your financial records so every invoice raised, payment received, and expense recorded flows through to your accounts automatically, saving time and reducing the risk of errors.

Why Integrated Accounting Makes a Difference

Most businesses use separate tools for operations and accounting, which means data has to be manually re-entered, reconciled, and checked across two systems. This creates extra work, introduces errors, and delays your financial reporting. Because Aeflow Accounting is built into the same platform as your jobs, invoicing, and payments, your financial data stays accurate without the duplication.

Key Benefits

• No double entry - Financial data flows automatically from jobs, invoices, and payments into your accounts without manual re-keying.
• Real-time financial visibility - See your income, expenses, and financial position at any time without waiting for an end-of-month report.
• Faster reconciliation - Match transactions, payments, and invoices quickly because everything is already connected in one system.
• Accurate job costing - Track the true cost of every job including labour, materials, subcontractors, and overheads.
• Simpler tax time - Organised, complete financial records make preparing for tax obligations significantly faster and less stressful.

Accounting Features

Chart of Accounts

Set up and manage your chart of accounts to reflect the structure of your business. Organise income, expenses, assets, liabilities, and equity accounts so your financial reports are meaningful and aligned with how your business actually operates. Customise account categories to suit your industry and reporting needs.

Income and Expense Tracking

Record and categorise all income and expenses as they occur. Every invoice raised in Aeflow is automatically recorded as income, and every purchase order, subcontractor payment, and approved expense is captured on the cost side. Your profit and loss position is always current without manual entry.

Bank Reconciliation

Connect your bank account and reconcile transactions directly within Aeflow. Match incoming payments to outstanding invoices and outgoing payments to approved bills in a few clicks. Reconciliation is faster and more accurate because the invoices and payments are already in the system before you open your bank feed.

Job Costing

Track the full cost of every job from quote through to completion. Aeflow captures labour from timesheets, materials from dockets and purchase orders, and subcontractor costs from approved invoices, then compares actual costs against your original estimate. This gives you a clear picture of job profitability and helps you quote more accurately over time.

Accounts Receivable

Manage all money owed to your business from one place. See which invoices are outstanding, which are overdue, and which have been paid. Send payment reminders automatically and track the full payment history for every client. Reduce the time spent chasing payments with a clear, organised view of your receivables at all times.

Accounts Payable

Manage all money your business owes to suppliers, subcontractors, and service providers. Review and approve bills before payment, track due dates to avoid late fees, and maintain an accurate record of all outgoing commitments. Aeflow keeps your payables organised so you are never caught off guard by an outstanding obligation.

Tax Management

Configure your tax settings to match your obligations, including GST, VAT, and other applicable taxes. Aeflow applies the correct tax rates to invoices and expenses automatically and generates tax summaries that make preparing your business activity statements and tax returns straightforward.

Financial Reporting

Generate profit and loss statements, balance sheets, cash flow reports, and job profitability summaries directly from Aeflow. Reports are based on live data so they always reflect your current financial position. Share reports with your accountant, business partners, or financial advisors directly from the platform.

Payroll Integration

Connect approved timesheets from your employees and subcontractors to your payroll process. Labour costs are tracked against the jobs they relate to and flow through to your accounts, giving you accurate labour cost records without manual calculations or data re-entry.

Third-Party Accounting Integration

Already using an external accounting platform? Aeflow can integrate with leading accounting software so your operational data flows through to your existing accounts without disruption. Speak with the Aeflow team about the integration options available for your business.

How Accounting Connects to Aeflow

Aeflow Accounting sits at the centre of your business platform. Every transaction generated by your operations feeds directly into your financial records, keeping your accounts accurate without any extra effort from your team.

Who Uses Aeflow Accounting?

Aeflow Accounting is suited to any business that wants their financial records connected to their operations rather than managed separately. Typical users include:

• Trade businesses and contractors managing job costs and invoicing
• Construction companies tracking project budgets and subcontractor payments
• Field service businesses reconciling labour, materials, and client payments
• Business owners who want a clear view of profitability without complex accounting software
• Operations managers who need accurate cost data without relying on a separate finance system

Frequently Asked Questions

Do I still need a separate accounting program if I use Aeflow?

Not necessarily. Aeflow Accounting covers the core financial management needs of most trade and field service businesses. If your business has more complex accounting requirements, Aeflow can also integrate with external accounting platforms so your operational data flows through to your existing software.

How does job costing work in Aeflow?

Job costing in Aeflow works by capturing all costs associated with a job as they are incurred. Labour hours from timesheets, materials from dockets and purchase orders, and subcontractor costs from approved invoices are all recorded against the job automatically. You can compare actual costs to your original estimate at any point to see how the job is tracking financially.

Can Aeflow handle GST and other taxes automatically?

Yes. You can configure your tax settings in Aeflow to match your obligations. Once set up, the correct tax rates are applied to invoices and expenses automatically so your tax records are always accurate and ready for reporting.

How does bank reconciliation work in Aeflow?

You connect your business bank account to Aeflow and your transaction feed is imported automatically. Aeflow matches incoming and outgoing transactions to the invoices and bills already in the system, making reconciliation fast and straightforward. Any unmatched transactions can be reviewed and categorised manually.

Can my accountant access my Aeflow financial data?

Yes. You can give your accountant access to your Aeflow financial reports and records, or export data in formats suitable for their software. Having complete, organised financial records in one place makes working with your accountant significantly more efficient at tax time and throughout the year.

Financial Clarity for Your Whole Business

Aeflow Accounting removes the gap between your operations and your finances. Every job, invoice, payment, and cost is connected in one platform so your financial records are always accurate, current, and ready when you need them. Book a demo to see how Aeflow Accounting can work for your business.