Project Management
Plan, track, and deliver every job on time with project management built for the way your business works.
Aeflow's Project Management feature gives you a central place to oversee every job from start to finish. Assign tasks, track progress, manage your team, and keep clients informed, all without switching between different tools or apps.
Why Project Management Is Critical for Your Business
Without a clear system, projects fall behind, costs blow out, and communication breaks down. Aeflow connects your people, tasks, schedules, and documents into one organised workspace so your team always knows what to do and when to do it.
Key Features
Create and Organise Projects
Set up projects quickly and break them into stages, tasks, and subtasks. Assign responsibilities, set due dates, and give every team member a clear picture of what is expected from them.
Task Assignment and Tracking
Assign tasks to employees or subcontractors and track their status in real time. Know at a glance what has been completed, what is in progress, and what is overdue.
Job Scheduling Integration
Project tasks connect directly with Aeflow's Job Scheduling feature. Book work into your team's calendar without leaving the project view, so scheduling and project management always stay in sync.
Document and File Management
Attach plans, drawings, photos, contracts, and other files directly to a project. Everyone on the team can access the latest version of the documents they need, from any device.
Progress Tracking and Milestones
Set milestones for key stages of a project and monitor progress as work is completed. Identify delays early so you can take action before they affect your deadline or budget.
Budget and Cost Monitoring
Compare actual costs against your original estimate as the project progresses. Aeflow pulls in timesheet data, material costs, and subcontractor expenses so you always know where your budget stands.
Team Communication
Keep project conversations, updates, and notes in one place. Reduce back-and-forth emails and make sure important information is easy to find when you need it.
Subcontractor Coordination
Manage subcontractors as part of your project alongside your own staff. Assign tasks, track their progress, and keep their work aligned with the broader project timeline.
Benefits at a Glance
| Benefit | What It Means for You |
|---|---|
| Centralised project view | Everything in one place, no more scattered spreadsheets or emails |
| Task tracking | Clear accountability for every team member |
| Scheduling integration | Projects and calendars stay aligned automatically |
| Budget monitoring | Spot cost overruns before they become a problem |
| Document storage | The right files are always available to the right people |
| Subcontractor management | One system for your whole team, including contractors |
Who Is This For?
Aeflow Project Management is designed for trade businesses, construction companies, service providers, and any organisation that runs multiple jobs at once. If you need to coordinate people, tasks, and resources across several projects, this feature will bring order to your operation.
Common Challenges This Feature Solves
- Jobs running over time or over budget due to poor visibility
- Team members unsure of their tasks or priorities
- Important documents lost in email threads or shared drives
- Subcontractors working out of step with the main project
- No clear way to track progress across multiple active jobs
Part of a Complete Business Management Platform
Project Management in Aeflow works alongside every other part of the platform. It connects with Job Scheduling, Timesheets, Quoting and Estimating, Subcontractor Management, Invoicing, and Accounting so your entire business runs from a single system.