Project Estimating Software for Enterprise Businesses
Produce accurate, detailed estimates faster with Aeflow's built-in estimating tools. Whether you are pricing a small job or a large multi-stage project, Aeflow gives your team the structure and data it needs to estimate with confidence and protect your margins from the start.
Build Accurate Estimates from Real Data
Guesswork costs money. Aeflow connects your estimates to your actual cost data, including labour rates, materials, equipment, and subcontractor prices, so every figure in your estimate is grounded in reality.
- Pull costs directly from your Aeflow price list to ensure consistency across all estimates
- Include labour, materials, equipment, and subcontractor costs in a single estimate
- Apply overhead and profit margins at the line item, section, or total level
- Use historical job data to benchmark new estimates against real project outcomes
- Adjust quantities and rates in real time and see the total update instantly
Structure Estimates for Complex Projects
Large projects require more than a single page of costs. Aeflow lets you break estimates down into stages, trades, or cost categories so your team and your clients can see exactly where the money is going.
- Organise estimates into sections, stages, or trade packages
- Add detailed descriptions to line items so nothing is left open to interpretation
- Include allowances and provisional sums for work that is not yet fully defined
- Build in contingency amounts at the section or project level
- Support for multiple estimate versions so you can compare options before committing
Move from Estimate to Quote Without Starting Again
In Aeflow, your estimate and your quote work together. Once your costs are locked in, you can generate a client-facing quote directly from the estimate, with the level of detail you choose to share. There is no need to rekey figures or maintain separate documents.
- Convert an approved estimate into a quote with a single action
- Choose what cost detail is visible to the client in the quote document
- Keep your internal cost breakdown separate from the client-facing price
- Update the estimate and push changes through to the quote automatically
- Track the relationship between the estimate, the quote, and the final job cost
Track Estimate Performance Against Actual Costs
Knowing whether your estimates are accurate is the only way to improve them. Aeflow connects your estimates to your job costs so you can see how closely the two align and make better decisions on future work.
- Compare estimated costs to actual costs when a job is complete
- Identify which cost categories consistently run over or under estimate
- Use variance reports to improve the accuracy of future estimates
- Link estimates to project budgets for ongoing cost tracking during delivery
- Build a library of estimate data that improves your pricing over time
Key Features at a Glance
| Feature | What it does |
|---|---|
| Price List Integration | Pull labour rates, material costs, and equipment prices directly from your master price list |
| Multi-Section Estimates | Break large estimates into stages, trades, or cost categories for better structure and clarity |
| Margin and Markup Controls | Apply overhead and profit margins at any level of the estimate to protect your bottom line |
| Allowances and Provisional Sums | Include cost allowances for undefined scope items without leaving gaps in your estimate |
| Multiple Estimate Versions | Create and compare alternative estimate versions before finalising your approach |
| Estimate to Quote Conversion | Generate a client-facing quote directly from your estimate without re-entering any data |
| Client Detail Control | Choose which cost detail to show the client and what to keep as your internal breakdown |
| Actual vs Estimate Reporting | Compare your estimated costs to actual job costs to measure accuracy and improve future pricing |
| Project Budget Linking | Connect your estimate to a live project budget so you can track costs throughout delivery |
| Historical Benchmarking | Use data from completed jobs to sense-check new estimates before submitting them |
How Aeflow Estimating Works
- Start a new estimate and link it to a client record in the Aeflow CRM
- Build your cost breakdown using items from your price list or entering costs manually
- Organise costs into sections by stage, trade, or cost category as needed
- Apply margins and markups to reach your target price
- Review and finalise the estimate internally before converting it to a quote
- Convert to a quote and send to the client with your chosen level of cost detail
- Track performance by comparing estimated costs to actuals when the job is complete
Frequently Asked Questions
How is estimating different from quoting in Aeflow?
Estimating is your internal cost-building process. It is where you work out what a job will actually cost you, including labour, materials, margins, and contingencies. Quoting is the client-facing output. In Aeflow, you build your estimate first and then generate a quote from it, so the two are always connected but kept separate.
Can I use my price list when building an estimate?
Yes. Aeflow connects directly to your price list so you can add items to an estimate without entering rates manually. This keeps your estimates consistent and reduces the risk of pricing errors across your team.
Can I create different versions of the same estimate?
Yes. Aeflow supports multiple estimate versions for the same project. This is useful when you want to compare different scopes, specifications, or approaches before deciding which option to quote to the client.
Can I see how accurate my estimates were after the job is complete?
Yes. Aeflow compares your estimated costs to actual job costs when work is complete. You can review variance reports to understand where estimates were on target and where adjustments are needed for future jobs.
Does estimating connect to project management in Aeflow?
Yes. Your estimate can be linked to a project budget in Aeflow, giving you a live view of how actual costs track against the original estimate throughout the delivery of the project.
Can multiple team members work on the same estimate?
Yes. Aeflow is a cloud-based platform, which means your team can work on estimates from any location. Access can be controlled by role so the right people can view, edit, or approve estimates as needed.
Estimate More Accurately. Deliver More Profitably.
Aeflow's estimating tools give enterprise businesses the structure, data, and workflow they need to price work accurately and track performance against every estimate they submit. From the first cost breakdown to the final job reconciliation, Aeflow keeps your estimating process connected, consistent, and under control.
Book a demo today to see how Aeflow can improve the accuracy and efficiency of your estimating process.