Price List Management
Build, manage, and apply your pricing from one central place. Aeflow Price List Management gives your business a structured way to maintain accurate rates for labour, materials, and services so your quotes, estimates, and invoices are always consistent, competitive, and profitable.
Why Price List Management Matters
Inconsistent pricing is one of the most common causes of margin loss in trade and field service businesses. When team members quote from memory, use outdated rate sheets, or apply different prices to the same service, the result is unpredictable revenue, client disputes, and jobs that cost more than they earn. A centralised price list in Aeflow ensures everyone quotes from the same source of truth every time.
Key Benefits
- Consistent pricing across your business - Every team member quotes and invoices from the same approved price list, eliminating discrepancies.
- Faster quoting and estimating - Select items from your price list directly when building a quote rather than manually looking up or calculating rates.
- Easier price updates - Update a rate once and it applies everywhere, so outdated pricing never makes it onto a quote or invoice.
- Better margin control - Set and maintain your margins with confidence knowing your prices reflect your actual costs and targets.
- Supplier and catalogue management - Import supplier price lists and keep your material costs current without manual updates.
Price List Management Features
Centralised Price Library
Build a single, organised library of all the labour rates, materials, services, and products your business charges for. Group items into categories so your team can find what they need quickly when building quotes and invoices. Every item in the library is available across the platform so pricing is always drawn from the same approved source.
Labour Rate Management
Define labour rates for different roles, skill levels, and job types. Set standard rates, overtime rates, and after-hours rates so the right price is always applied to the right work. When timesheets and dockets are completed in the field, Aeflow applies the correct labour rate automatically based on the work recorded.
Materials and Products Pricing
Maintain a current price list for all materials and products your business supplies. Record your cost price and your sell price for each item so your margins are calculated accurately every time an item is added to a quote or invoice. Update sell prices individually or in bulk when supplier costs change.
Supplier Price List Import
Import price lists directly from your suppliers and distributors into Aeflow. When a supplier updates their pricing, you can import the new list and apply the changes to your cost prices across the board. This keeps your material costs accurate without the need to manually update each item one by one.
Markup and Margin Controls
Set default markup percentages or fixed margins for different categories of items. Aeflow applies your markup rules automatically when items are added to quotes and invoices, so your pricing always reflects your target margins without your team having to calculate them manually.
Customer-Specific Pricing
Apply different pricing to different clients where your business has negotiated special rates or contract pricing. Assign a custom price list or discount level to a specific client profile and Aeflow will use that pricing automatically whenever a quote or invoice is created for that client.
Price List Versioning
Maintain a history of your price lists so you can see what rates were in effect at any point in time. This is useful for reviewing historical quotes, resolving billing disputes, and understanding how your pricing has changed over time. Previous versions are stored and accessible without overwriting your current rates.
Units of Measure
Define the correct unit of measure for every item in your price list, whether that is per hour, per metre, per square metre, per item, or any other unit relevant to your business. Quotes and invoices display quantities and units clearly so clients understand exactly what they are being charged for.
Price List Use Across Quoting and Invoicing
Your price list is available directly within the quoting, estimating, and invoicing modules in Aeflow. When building a quote, your team selects items from the price list rather than entering prices manually. This speeds up the quoting process, reduces errors, and ensures every quote reflects your current approved pricing.
How Price List Management Connects to Aeflow
Your price list is not a standalone reference document in Aeflow. It is an active part of the platform that feeds into quoting, invoicing, job costing, and reporting automatically.
| Price List Activity | Where it connects in Aeflow |
|---|---|
| Labour rates defined | Quoting, estimating, timesheets, and job costing |
| Material prices set | Quoting, estimating, digital dockets, and invoicing |
| Markup rules applied | Quoting and invoicing |
| Customer-specific pricing assigned | CRM, quoting, and invoicing |
| Supplier price list imported | Material costs in quoting and job costing |
| Items selected on dockets | Job costing and invoicing |
Who Uses Price List Management?
Aeflow Price List Management is valuable for any business that needs to quote, invoice, or track costs consistently across a team. Typical users include:
- Trade businesses with multiple staff quoting and invoicing clients
- Construction companies managing labour rates across different trades and roles
- Field service businesses with large catalogues of parts and materials
- Estimators and project managers who need fast access to current rates
- Business owners who want margin control without micromanaging every quote
Frequently Asked Questions
How many items can I add to my price list?
Aeflow supports large price lists with hundreds or thousands of items. Items are organised into categories so your team can search and find what they need quickly without scrolling through an unstructured list. Contact the Aeflow team for specific limits that apply to your plan.
Can I have different prices for different clients?
Yes. Aeflow allows you to assign customer-specific pricing or discount levels to individual client profiles. When a quote or invoice is created for that client, Aeflow applies their agreed pricing automatically so your team does not need to remember or manually apply special rates.
What happens when a supplier changes their prices?
You can import an updated supplier price list into Aeflow and apply the new cost prices across your relevant items in bulk. You can then review and adjust your sell prices and margins accordingly before the updated pricing takes effect on new quotes and invoices.
Can my team access the price list from the field?
Yes. Your price list is available across the Aeflow platform including on mobile devices. When completing a digital docket or raising an invoice in the field, your team can select items directly from the price list to ensure accurate pricing is captured at the point of work.
Does Aeflow track the difference between my cost price and sell price?
Yes. For every item in your price list, you can record both the cost price and the sell price. Aeflow uses this information to calculate your margin on each item and to provide accurate job costing reports that show the true profitability of every job.
Price with Confidence on Every Job
Aeflow Price List Management gives your business the structure to quote accurately, invoice consistently, and maintain healthy margins across every job and every client. Book a demo to see how Aeflow can bring order and control to your business pricing.